Templates / Quote
Free quote & estimate template
Send a clear, professional estimate with this free template. It lays out the scope and price, sets a validity window, and gives the client a line to accept. Want it as a downloadable PDF? Use the free quote generator.
Skip the copy-paste and fill it in visually.
Open the free quote generatorWhat to include
- Your business and the client's details
- A unique estimate number and the date
- A "valid until" date so pricing isn't open-ended
- Itemized scope with quantity, rate, and amount
- Subtotal, tax, and total
- An acceptance line for the client to sign and date
The template
ESTIMATE
From:
[Your business name]
[Address] · [Email] · [Phone]
Prepared for:
[Client name / company]
[Client email]
Estimate #: [0001]
Date: [DD Mon YYYY]
Valid until: [DD Mon YYYY]
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Description Qty Rate Amount
----------------------------------------------------------
[Service or deliverable] [1] [$0.00] [$0.00]
[Service or deliverable] [1] [$0.00] [$0.00]
----------------------------------------------------------
Subtotal [$0.00]
Tax ([0]%) [$0.00]
TOTAL [$0.00]
Notes / scope: [Assumptions, what's included, what's not.]
Accepted by: ______________________ Date: __________Send it and get paid — free
BuyerSuite turns these documents into the real thing: send invoices and get paid by card, get contracts e-signed, and give clients a branded portal — free to start.
Start freeFAQ
What's the difference between a quote and an estimate?
In everyday use they're similar — a proposed price sent before work begins. A "quote" often implies a fixed price, while an "estimate" signals an approximate figure that may change. This template works for either.
Why add a 'valid until' date?
It stops your pricing from being treated as valid indefinitely, protects you if your costs change, and gently nudges the client to decide.